Hello there! This is yet another terrific weekend, and a good opportunity for us to connect and share some business ideas. Today I will concentrate on business meetings. OK? This might look trivial to some people and enterprises but it’s not.

By the way, I don’t know how often you hold and attend meetings as an entrepreneur. My experience in the business world indicates that meetings are avenues where in many cases enterprises waste a lot of precious time. Nothing much is achieved, and ‘participants’ leave the meeting venue as raw and they came, sometimes terribly angry, and oftentimes with no value added to the enterprise. Of course a lot of value can be obtained through meetings, but this depends on how the meetings are managed. This is why I thought today I should shoot a blog regarding management of business meetings.

Have you ever attended meetings where you are not even aware of the participants? Or you neither knew the agenda nor the objectives of the meeting? What about the monologues, which are so boring that you feel like being excused to go and take a nap? And then of course the meeting aimed at simply belching out directives. Directives are good but you might not need a meeting just to issue directives. How about the meetings that drag on an on until you forget the first items on the agenda; or those filled with shouting matches and lack of courtesy? Do you really derive real value from your business meetings?

So, what are the top considerations an entrepreneur must know about business meetings? Let’s take a look.

  • Consider the rational, participants, venue, timing and frequency of business meetings. Possibly I should simply say this. Please hold only necessary meetings, with the right participants, at the right venue and time, with optimal frequency. You are not going to call a meeting for example to tell people that you are travelling, or to say you need approval to buy car tyres or repair a sink. OK? That might not be a very important item. Again, not every Tom, Dick and Harry have to attend the meeting – unless otherwise. This is not to say that they are not an important element of your enterprise, but first things first. Additionally, never call a meeting at the time when people are preparing to go home for example. OK? You will earn yourself some bad names and silent curses for nothing. Also, if you become a ‘meeting boss’, I mean, everyday calling people for meetings or working through frequent meetings, you lose flavor as a leader. Don’t you think so? Get you execution culture right across the entity, and you don’t have to be in meetings always.
  • Manage meetings proactively. It’s advisable to let your participants know in advance the need to review previous minutes for example, major decisions to be made in the meeting, reports and documents to be considered, venue and time etc. In advance does not mean thirty minutes or even two hours before the meeting. Do you understand? You can choose to be very scientific and say thirty minutes before the meeting qualifies to be tagged ‘in advance’. At least one to two days would be appropriate depending on the nature of business meeting and agenda. Other business meetings such as board meetings etc have some legal requirements and these are in their own class, and I’m not talking about them. Be smart Mr. Entrepreneur – Leader – CEO. Don’t ignore these things because you might make wrong assumptions and get very cross when you don’t see people turning up, or simply appearing and saying they need more time to study your voluminous report that you sent to them just half an hour before the meeting. Don’t you agree with me? Save yourself some trouble so that you can focus on important things in your enterprise.
  • Ensure your meetings are lively, energized and are participative. Try and encourage good sharing of ideas and opinion, logical thinking, creative and innovative thinking, analytical and objective thinking, diversity, and other participative approaches. Don’t call people to a meeting and then talk until they get bored stiff. OK? Take interest in other participants and what they have on offer. Take collective responsibility. If you don’t take these issues seriously your meeting might be full of absent participants – I mean – physically present but emotionally and mentally absent. Can you afford this? Won’t your enterprise suffer as a result? Brief episodes of jokes and laughter are good as long as they don’t turn the whole meeting into a joke.
  • Consider action areas and assign responsibility and action time-frame. Now, what really comes out of that meeting? Oftentimes there are action points, and these have to be assigned to someone for execution, within a given time frame. When your enterprise holds meetings and after two weeks action areas, responsibility etc remain as grey as the colour grey, then you need to style up and stop wasting God’s time allocated to you. By the way, I don’t like participants who can’t even jot down their action areas but wait until some equally lazy minute officer circulates those damn minutes after a full week. Do you get my point? In this case, you might have the second meeting with hardly any actions arising from the previous meeting being executed. What a waste?
  • Don’t lose your temper because someone might pick it up. Come on. I’m talking about self-control and courtesy here.  You can express your good, strong, directional, visionary and passionate ideas with courtesy. Mind your verbal and body language. Try and keep your ego in check, and if you think there are lesser mortals in the meeting room, you have got yourself to blame for bringing them in the first place. Do you understand me? Don’t assume that your being an entrepreneur-cum CEO cum Leader gives you the right to be disrespectful and abusive to people. Occasionally, someone will just pick up your temper, and convert it into a total mess that will be history in your enterprise. Haven’t you experienced some of these incidences in the business world? If not you’d better wise up now.
  • Just KISS the meeting. Keep it short and sweet. Make the best possible use of time. It’s not just your time but everybody’s time, the enterprise’s time and humanity’s time too. Focus on the essentials. I say this because time seems to be a resource that is getting extremely scarce in this fast-paced world. Don’t you agree with me? This explains the craving to move at supersonic speeds. If you are the type that still has plenty of time to sprawl around, you are certainly not part of Generation Next, and you might not be able to build a very good and successful business catering for Generation Next clients, because time is a key component of human capital and business productivity. I can hear you say ‘take it easy’. That’s your opinion. If you work smart you will make the best possible use of your time anyway.
  • Meetings are not venues for show downs and settling scores. Now, this bit is for some leaders and entrepreneurs who misuse meetings and turn them into venues for power show and settling scores. Mr. Entrepreneur, if you desire to talk some sense into that disobedient Marketing Manager, or that Production Manager that is messing up quality and forcing product recalls and rejections for your enterprise, or possibly that officer who months ago made some bad remarks to you; you can just call them into your office and close the door and then lecture them silly if you like. I wonder whether at the end of it all you will have won any warfare anyway, or whether you would have added value to your enterprise. It’s up to you. It is a lot of wisdom to be able to hold back some things and keep your temper and head. I would recommend for you John C. Maxwell’s ‘21 Irrefutable Laws of Leadership’ or Jack Mitchell’s ‘Hug Your People’.

I think it’s time to run now. I hope you have got me right regarding these points above. If you choose to turn them down upside (he he he), that’s up to you.

Respectfully – and till then,

The Wise Entrepreneur

Comments

comments

35 Comments

  1. I think this is one of the most significant information for me. And i am glad reading your article. But wanna remark on few general things, The website style is wonderful, the articles is really excellent : D. Good job, cheers

  2. beds says:

    Awsome info and straight to the point. I am not sure if this is actually the best place to ask but do you folks have any thoughts on where to hire some professional writers? Thanks in advance :)

  3. I am usually to blogging and i actually appreciate your content. The article has actually peaks my interest. I’m going to bookmark your site and maintain checking for new information.

  4. I really appreciate this post. I have searched everywhere for this! Thank goodness I found it, thanks for the information

  5. Utterly composed written content, Really enjoyed studying.

  6. magnificent post, very informative. I’m wondering why the opposite experts of this sector don’t notice this. You must proceed your writing. I’m confident, you have a huge readers’ base already!

  7. I like what you guys are up too. Such clever work and reporting! Keep up the excellent works guys I¡¦ve incorporated you guys to my blogroll. I think it’ll improve the value of my web site :)

  8. Hello There. I found your blog using msn. This is an extremely well written article. I will be sure to bookmark it and come back to read more of your useful info. Thanks for the post. I will definitely return.

  9. Magnificent web site. A lot of helpful information here. I am sending it to some pals ans also sharing in delicious. And certainly, thanks to your sweat!

  10. It is best to participate in a contest for top-of-the-line blogs on the web. I’ll recommend this site!

  11. obat sipilis says:

    Thank you, I have just been searching for information about this topic for a while and yours is the greatest I have came upon so far. But, what concerning the conclusion? Are you certain about the source?

  12. Nice read, I just passed this onto a friend who was doing a little research on that. And he actually bought me lunch as I found it for him smile So let me rephrase that: Thank you for lunch!

  13. My brother suggested I might like this website. He was entirely right. This publish truly made my day. You cann’t believe simply how so much time I had spent for this info! Thank you!

  14. I like this site so much, bookmarked. “Respect for the fragility and importance of an individual life is still the mark of an educated man.” by Norman Cousins.

  15. But wanna remark that you have a very decent site, I like the style it really stands out.

  16. midrag says:

    Wow! Thank you! I continually wanted to write on my blog something like that. Can I implement a portion of your post to my blog?

  17. Dating says:

    I’m extremely impressed with your writing skills and also with the layout on your weblog. Is this a paid theme or did you customize it yourself? Anyway keep up the excellent quality writing, it is rare to see a nice blog like this one nowadays..

  18. Fashion says:

    I’ve been browsing online more than three hours today, yet I never found any interesting article like yours. It’s pretty worth enough for me. Personally, if all website owners and bloggers made good content as you did, the net will be much more useful than ever before.

  19. Enjoyed examining this, very good stuff, regards . “All things are difficult before they are easy.” by John Norley.

  20. cordek.com says:

    Definitely imagine that that you stated. Your favorite justification seemed to be at the net the easiest factor to understand of. I say to you, I certainly get annoyed at the same time as people think about worries that they plainly don’t recognise about. You managed to hit the nail upon the top as neatly as outlined out the entire thing without having side-effects , other people could take a signal. Will probably be back to get more. Thank you

  21. Some genuinely great information, Sword lily I detected this. “Someone’s boring me. I think it’s me.” by Dylan Thomas.

  22. Business says:

    Excellent web site. A lot of helpful info here. I am sending it to several friends ans additionally sharing in delicious. And naturally, thanks for your sweat!

  23. I’m really impressed with your writing skills and also with the layout on your blog. Is this a paid theme or did you modify it yourself? Anyway keep up the nice quality writing, it is rare to see a great blog like this one these days..

  24. Hello my friend! I wish to say that this article is awesome, great written and come with almost all significant infos. I would like to look more posts like this .

  25. I and my guys have already been reviewing the best tips and hints on your site and unexpectedly I had a horrible feeling I never thanked the web blog owner for them. Most of the women became as a consequence warmed to see all of them and have in effect simply been loving them. Appreciation for really being considerably considerate and then for opting for some fantastic things most people are really wanting to discover. My sincere regret for not expressing gratitude to you sooner.

  26. I in addition to my pals happened to be checking the nice suggestions located on the website while immediately I had a horrible feeling I never thanked the blog owner for them. Those young boys are already so joyful to see all of them and have in effect without a doubt been using these things. We appreciate you turning out to be so thoughtful as well as for figuring out such exceptional tips most people are really eager to be aware of. My very own sincere regret for not saying thanks to sooner.

  27. Very interesting information!Perfect just what I was looking for!

  28. kyrie 3 says:

    Thanks so much for giving everyone an extremely brilliant possiblity to read critical reviews from this web site. It can be so great plus stuffed with fun for me personally and my office friends to visit your blog at the least thrice in a week to find out the new items you have. Of course, I’m also actually fascinated considering the powerful suggestions served by you. Certain two facts in this post are particularly the most suitable I’ve had.

  29. Thanks so much for providing individuals with a very brilliant opportunity to discover important secrets from this blog. It’s always so excellent and as well , jam-packed with a good time for me personally and my office mates to visit your blog at least 3 times a week to find out the fresh tips you have. And indeed, I’m so certainly happy for the awesome hints you serve. Some 3 facts on this page are in truth the most beneficial I’ve ever had.

  30. I and my pals have already been looking through the good items on your web page and then suddenly I got a terrible suspicion I had not expressed respect to the site owner for those tips. All the people ended up totally very interested to see all of them and have in truth been having fun with them. Appreciation for simply being really thoughtful and also for selecting certain fine themes millions of individuals are really wanting to learn about. My very own sincere regret for not expressing appreciation to you earlier.

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>

Share